Interim Executive Presbyter for Transition and
Transformation: The Rev. Dr. Cheryl Ann Elfond
36
hours per week executivepresbyter@susvalpresby.org
Ordinarily
Monday-Thursday and varies by
week
- With the Council lift up
the core values affirmed by the Presbytery (transformational,
Spirit-filled, missional, relational, faithful
to Christ, and trustworthy) and to:
- Affirm and celebrate
congregational mission
- Help congregations to
discover, define, and do mission
- Support and equip
pastors and laity
- Facilitate
communication and dialogue
- Foster partnerships and
connections among congregations
and other
Presbyteries
- Provide leadership
development for the Presbytery through seminars, workshops, and Presbytery
Assemblies
- Provide leadership in
vision casting and strategy, change management and adaptive leadership
- Serve as resource,
consultant and coach for the Moderators of Presbytery and Council and
other leaders of Presbytery and facilitate the executive team meetings of
Council
- Provide support for COM
and Healthy Congregations
- Serve as coach and
consultant for COM chairs and members as well as providing leadership
development
- Serve as team leader
for Healthy Congregation Facilitators and provide on-going training
- Provide support for
pastors and provide pastoral care
- Arrange for regular
gatherings of pastors
- Arrange for
time-limited study groups in various areas of the Presbytery
- Develop and work with
the Clergy Care Team to provide pastoral care and crisis care for pastors
- Provide direct
resourcing to congregations and arrange for gatherings for mutual support,
fellowship, and teaching
- Relate to General
Assembly, Synod, other Presbyteries and agencies of the PCUSA, and
ecumenical partners
- Serve as Head of Staff
of the Presbytery staff
Office Administrator: Mrs. Christine Rogalski
30 hours per week
pmc@susvalpresby.org
Office hours: Monday-Wednesday 8:00 a.m. – 4:30 p.m.
Thurs: 8:00 a.m. – 2:30 p.m.
- Provide administrative
and clerical support to the Interim Executive Presbyter
- Receive phone calls and
visitors to the Presbytery Mission Support Center and ensure availability
of supplies for daily hospitality
- Coordinate the
Presbytery master calendar (staff calendar, building usage, committee
meetings, Presbytery special events)
- Update the database and
website on a regular basis
- Maintain files (Church,
Minister, Presbytery) including minutes (paper and electronic), directories,
memberships, equipment manuals and directory of files
- Receive and post all
mailings
- Prepare and distribute
Thursday thoughts, quarterly mailings, the directory, and other
communication functions
- Special events
registration as directed by head of staff
- Maintain office
procedures; order supplies and arrange for equipment maintenance
- Ensure basic maintenance
of office building and grounds takes place
- Under the guidance of
the Executive Presbyter, coordinate the work of all part-time, temporary,
and volunteer office personnel
Stated Clerk: The Rev. Dr. James Martin
10 hours per week
statedclerk@susvalpresby.org
Mailing address is: 12 Whitney Way, Bainbridge, NY 13733
Phone: 607-967-8012
Ordinarily the first Tuesday and Wednesday of month and
monthly staff meeting
- Fulfill the
responsibilities of Stated Clerk including ecclesiastical communications,
recording and preservation of minutes, maintenance of rolls and lists,
maintenance of records including Presbytery Policy Manual and Committee on
Ministry policies and all other polices of the Presbytery
- Advise the Presbytery on
constitutional and parliamentary matters
- Preparation and
arrangements for Presbytery Assemblies including registration, preparation
of docket and materials for Assembly, host church arrangements
- Maintain the roll of
churches, ministers, candidates/inquirers under care of Presbytery,
commissioned lay pastors and lay preachers, clerks of session and current
session members through database and ensure that PMSC has current
information to maintain
- Provide a current list
of minister members, including dates of ordination, reception into the
Presbytery and the years in which ministers previously served as
commissioners, for the Committee on Nominations through database and
ensure that PMSC has current information to maintain
- Orient and oversee
Administrative Commissions and ensure completion of their work
- Provide training manual
for clerks of session and oversee review of session records
- Assist ministers, elders
and sessions and members of Presbytery in constitutional matters at their
request
- Serve as member of
Presbytery staff team
Treasurer: The Rev. Patricia
Wolff
Volunteer
revwolfe@frontiernet.net
Mailing address is: 12 Whitney Way, Bainbridge, NY 13733
Phone: 607-369-4742
- Serve as signer for
checks for payments and review documentation as prepared by the Bookkeeper
- Oversee Presbytery’s
accounting and bookkeeping system with Finance subcommittee and Executive
Presbyter
- Oversee all Presbytery
investments in conjunction with Council’s Finance Subcommittee
- Oversee reconciliation
of checking accounts
- Present quarterly
financial report to Council and Presbytery and have current budget
information available at Presbytery meetings as provided by the Bookkeeper
- Present financial
information and report to Presbytery at its first Assembly of the year as
provided by the Bookkeeper
- Provide financial
information to Finance Subcommittee for annual budget preparation through
Bookkeeper
- Present all accounts for
the annual financial review or audit through Bookkeeper
- Provide all sessions
with annual per capita apportionment prepared by the Bookkeeper and
asses periodically throughout the year through the Bookkeeper
Keep Presbytery updated with information about Social Security and other
state and federal regulations
Bookkeeper: Paula Lamberson
Tri-Presbytery Bookkeeper
finance@susvalpresby.org
(8 hours per Presbytery)
Office hours:
Monday - Wednesday 8:30 – 4:30
Thursday – OFF
Friday 8:30 – 12:30
·
Keep a separate set of accounts for each presbytery.
·
Keep each presbytery’s accounting and bookkeeping in order.
o General ledger of all accounts and
committee budget items
o Cash deposits, cash receipts and
disbursements journal
o Set up and monitor payroll and
entry of payroll information into bookkeeping systems
o Set up and file federal and
quarterly tax report
o Cash management and checking
account reconciliation in cooperation with the Presbytery Treasurers
o All accounts payable and committee
expenses
o Prepare checks for signature of Presbytery
authorized signers (or imprint authorized signature on checks)
o
Monitor payment of ‘per capita apportionments’ and “unified mission
giving” from churches and forward to Synod and General Assembly and Presbytery
Mission Treasury Service
·
Prepare all financial reports for the presbytery and its committees on
behalf of the Presbytery Treasurers.
· Deposit and/or
transfer presbytery funds in accordance with the guidelines from presbyteries
or authorized presbytery groups.
· Maintain records
(receipts, vouchers, etc.) and documents as necessary to support payments made
and the financial management procedures in effect.
·
Receive and disburse funds in response to registrations and appropriate
vouchers.
·
Provide the Budget and Finance bodies in each
presbytery with the necessary information for the preparation of the budget and
financial reports.
Address: Presbytery
of Susquehanna Valley
c/o Synod of the Northeast
5811 Heritage
Landing Drive
Syracuse, New
York 13057
Phone:
(607) 323-1037
·
Prepare and maintain records of churches’ mission giving and send
regular statements to the churches.
·
Respond to questions or request for information by phone, e-mail,
letter, fax, or other method.
·
Consult with the individual treasurers as necessary to accommodate the
specific needs of each presbytery as deemed appropriate by your supervisor.
·
Cooperate with the consultant in the initial establishment of the
system.
·
Respond to any other directions given by your supervisor in relation to
the bookkeeping system.
March 2012