Interim Executive Presbyter for Transition and Transformation: The Rev. Dr. Cheryl Ann Elfond executivepresbyter@susvalpresby.org

Office hours: varies by week according to schedule; Fridays ordinarily day off

• Work with Council and Executive Committee in implementing a new vision and serve as consultant and resource person to council, executive committee, personnel committee, and committee on ministry, committee on preparation for ministry, transformation ministry team.
• Care for and listen to the needs of ministers and congregations and provide direct resourcing to congregations and pastors in healthy congregations, visioning, personnel, etc.
• Work with Council and other presbytery leaders to rebuild trust and unity and work with presbytery leaders to develop alternative ways of decision-making
• Lead the Presbytery in identifying and considering alternatives to traditional leadership models that encourage and facilitate a healthy presbytery
• Assist the Council and Personnel committee in developing and implementing a staffing rationale and pattern and assist the Presbytery as it engaged in conversations regarding shared staffing with neighboring presbyteries
• Resource the Council, Finance committee, and Presbytery as they seek to re-establish a viable and realistic financial infrastructure which supports the mission and ministry of congregations
• Develop presbytery and congregational leadership skills for transition and transformation, including the ability to use conflict productively and assist the Presbytery in developing a Presbytery wide strategy for congregational development including plans for shared ministry or mergers
• Work collegially with other Presbytery executives of the Synod of the Northeast
• Serve as Head of Staff of the Presbytery staff

Office Administrator/Bookkeeper: Christine Rogalski

pmc@susvalpresby.org

Office hours: ordinarily Monday-Friday 8:30-5

• Provide administrative and clerical support to the Interim Executive Presbyter
• Receive phone calls and visitors to the Presbytery Mission Support Center and ensure availability of supplies for daily hospitality
• Coordinate the Presbytery master calendar (staff calendar, building usage, committee meetings, Presbytery special events)
• Update the database and website on a regular basis
• Maintain files including minutes (paper and electronic), directories, memberships, equipment manuals and directory of files
• Receive and post all mailings
• Prepare and distribute Thursday thoughts, quarterly mailings, the directory, and other communication functions
• Special events registration as directed by head of staff
• Maintain office procedures; order supplies and arrange for equipment maintenance
• Ensure basic maintenance of office building and grounds takes place
• Under the guidance of the Executive Presbyter, coordinate the work of all part-time, temporary, and volunteer office personnel
• Keep the Presbytery’s accounting and bookkeeping systems in order
• Receive and disburse funds and maintain documentation
• Deposit and transfer Presbytery funds according to Presbytery guidelines and at direction of Council
• Prepare and maintain records of church mission giving including statements to churches regularly on behalf of the Treasurer

• Prepare monthly and quarterly financial reports, including committee detailed reports, and distribute according to procedures on behalf of the Treasurer
• Prepare monthly and quarterly financial reports, including committee detailed reports, and distribute according to procedures on behalf of the Treasurer

Stated Clerk: Rev. Janet Adair Hansen, Pastor of Christ Presbyterian Church, Cortlandville, NY

Her mailing address is: 292 Tompkins Street, Cortland NY 13045

Phone: 607-756-1710

statedclerk@susvalpresby.org

Usually first Tuesday 1-4 and attends monthly staff meeting

• Fulfill the responsibilities of Stated Clerk including ecclesiastical communications, recording and preservation of minutes, maintenance of rolls and lists, maintenance of records including Presbytery Policy Manual and Committee on Ministry policies and all other polices of the Presbytery
• Advise the Presbytery on constitutional and parliamentary matters
• Preparation and arrangements for Presbytery Assemblies including registration, preparation of docket and materials for Assembly, host church arrangements
• Maintain the roll of churches, ministers, candidates/inquirers under care of Presbytery, commissioned lay pastors and lay preachers, clerks of session and current session members through database and ensure that PMSC has current information to maintain
• Provide a current list of minister members, including dates of ordination, reception into the Presbytery and the years in which ministers previously served as commissioners, for the Committee on Nominations through database and ensure that PMSC has current information to maintain
• Orient and oversee Administrative Commissions and ensure completion of their work
• Provide training manual for clerks of session and oversee review of session records
• Assist ministers, elders and sessions and members of Presbytery in constitutional matters at their request
• Serve as member of Presbytery staff team

Treasurer: Elder, Jack P. Bell

Email Address: jackpbell2@stny.rr.com

• Serve as signer for checks for payments and review documentation as prepared by the Bookkeeper
• Oversee Presbytery’s accounting and bookkeeping system with Finance subcommittee and Executive Presbyter
• Oversee all Presbytery investments in conjunction with Council’s Finance Subcommittee
• Oversee reconciliation of checking accounts
• Present quarterly financial report to Council and Presbytery and have current budget information available at Presbytery meetings as provided by the Bookkeeper
• Present financial information and report to Presbytery at its first Assembly of the year as provided by the Bookkeeper
• Provide financial information to Finance Subcommittee for annual budget preparation through Bookkeeper
• Present all accounts for the annual financial review or audit through Bookkeeper
• Provide all sessions with annual per capita apportionment prepared by the Bookkeeper and asses periodically throughout the year through the Bookkeeper
• Keep Presbytery updated with information about Social Security and other state and federal regulations

June 2009